Approval chains that match your org chart.
Offer letters with any-of-N approver groups. Witness flow for in-office onboarding. Branded HR email from your domain. 15-year audit retention for ESA + CLC compliance.
30-min walkthrough · Canadian time zones · no sales pressure
Built for people teams + HR.
Six things HR leads asked us to handle so they could stop chasing signatures.
01Signing groups for approval chains.
Any-of-N approver groups (e.g., any 1 of 3 HR business partners, then any 2 of 4 hiring managers). Match your matter-approval matrix.
02Witness flow for in-office onboarding.
New hire signs, on-site HR partner witnesses, all on the same device. Audit cert documents both attestations.
03Bulk Send for annual policy acks.
Code of conduct + privacy policy + anti-harassment training acknowledgements — fan out to everyone with a CSV.
04Brand identity on every touchpoint.
Your company logo, your accent, your domain in the From line. Employees trust YOUR brand, not Ink.
0515-year retention for ESA + CLC.
Match provincial Employment Standards Act + federal Canada Labour Code retention floors. Storage in ca-central-1 the whole time.
06Calculations for offers + severance.
Salary + signing bonus + per-province tax preview. Live math the candidate can verify before signing.
Every doc in the employee lifecycle.
From candidate to closeout.
Offer letters
Signing groups for hiring manager + HR + Legal approval. Stripe-style live math on the salary line.
Employment agreements
Templates per province. Conditional clauses based on role tier.
NDAs
Bulk Links for prospect interviews. Auto-trigger on candidate intake.
Policy acknowledgements
Bulk Send to your whole org annually. Track completion in real-time.
Termination + severance
Witness flow for in-office signing. Audit cert is the defensible record.
Benefits enrollment
Smart Fields auto-fill demographics across all benefit forms.
Code of conduct
Conditional based on role (manager + IC have different acks). Annual refresh via Bulk Send.
Performance reviews
Multi-stage signing — employee + manager + skip-level.
Questions, answered.
Can I require ID verification?
Yes. SMS-OTP, email-OTP, or attachment-based government ID upload. Logged on the cert page.
ESA / CLC audit-retention requirements?
Ontario ESA: 3 years for most employment records. Federal CLC: 6 years. Ink. supports up to 15 years on Firm tier. Storage stays in ca-central-1.
Custom email from HR (not generic system)?
Yes, Firm tier. DKIM-verified custom email domain (e.g., people@yourco.ca). Patient — the From line says YOUR HR team.
Integration with HRIS systems?
Webhook delivery to your HRIS on seal. Roadmap: native Workday + BambooHR + Humi connectors in 2026.
Bulk Send for annual policy acks?
Yes. Upload a CSV of your active employees, map columns, fan out. Reminders auto-trigger every 7 days. Completion dashboard at /app/bulk.
Mobile-first onboarding for new hires?
Yes. New hires complete the full bundle on phone. Witness flow handles in-office signing same-device. Most onboarding completes in under 10 minutes.
From offer to onboarding in one inbox.
Bring your offer letter + onboarding bundle and we'll show you the approval-chain + witness flow in 30 minutes. Direct from the team that built it.